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Article VII - Duties and Powers of the Executive Board

Section 1:    The President shall:
  • Preside at monthly meetings of the WHNA and at all meetings of the Executive Board.
  • Appoint such committees, including Special Committees and Standing Committees, as may be required o carry on the work of the Association.  The President may also be a member of committees.
  • Authorize the approval of disbursements pertaining to the Association that are less than or equal to the amount of $100.00.
  • Authorize the approval of disbursements pertaining to the Association that are greater than $100.00 but less than $500.00 upon approval of the Executive Board.
  • Disbursements greater than $500.00 must be approved at the next regular meeting or at a special meeting called for such purpose by the majority of those present and voting.
Section 2:    The Vice-President shall:
  • Perform such duties as may be assigned by the President.
  • Perform the duties of the President in the absence of the President.
Section 3:    The Treasurer shall:
  • Perform such duties as may be assigned by the President.
  • Have charge of all funds and securities of the WHNA.
  • Establish and/or maintain a checking account and other accounts as required for the WHNA, including assuring that signature authorizations are current per Article VII, Section 8.
  • Deposit funds received and disburse funds as directed per Article VII, Section 1.
  • Keep an accurate account of all receipts and disbursements.
  • Provide a detailed financial report at each regular meeting of the WHNA.
  • Perform the duties of the President, in the absence of the President and Vice-President.
  • Annually submit records for audit by an auditing committee appointed by the Executive Board.
Section 4:    The Recording Secretary shall:
  • Perform such duties as may be assigned by the President.
  • Keep an accurate record of the proceedings at all regular and special WHNA meetings and at all meetings of the Executive Board.
  • Have custody of all records, contracts, documents, books and correspondence of the WHNA, except those records entrusted to the Treasurer and the Membership Secretary.
Section 5:    The Corresponding Secretary shall:
  • Perform such duties as may be assigned by the President.
  • Be responsible for providing notice to all members for special information or activities as directed by the Executive Board.  The notice may be by e-mail, phone or mail as appropriate.  A “phone tree” shall be established to provide rapid notice to those members who do not have e-mail.
  • Establish and maintain a WHNA website if facilities and skilled resources are available.
  • Send welcome letters to new neighbors.
Section 6:    The Membership Secretary shall:
  • Perform such duties as may be assigned by the President.
  • Maintain an accurate list of all current members with all available contact information.
  • Maintain and have present at each meeting an accurate list of all members who are eligible to vote.
  • Maintain records of the sign in sheets to determine voting eligibility.
Section 7:    The Executive Board as defined in Article III shall:
  • Oversee and uphold the policies of the WHNA.
  • Monitor and make necessary decisions regarding the membership rights as stated in Article IV, Sections 1 through 5
  • Take notice of and act upon infractions of the bylaws.
Section 8:     Signature Authority:
  • Authorization for fund disbursements must have the approval of the President, Executive Board and/or voting membership as stated in Article VII, Sections 1C through 1E.
  • The Treasurer, President or Vice President shall be able to sign checks for disbursements or withdrawals from any WHNA account.
Section 9:    No compensation shall be received by any officer or member for their duties related to WHNA.
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